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Background (2015-current)

The Ongoing FCT Responsibilities table and One-off Tasks table serve as an updated method of tracking FCT TODOs.  The items listed are not in priority order.

Ongoing FCT Responsibilities

(List JIRA tickets when tasks are assigned)

TaskPreviously TODODescriptionWorkloadFrequencyScheduleJIRA Tickets

Update form bank

FCT TODO #2
  • Ensure that all form parent and child wiki pages contain the current information
10 hours over a weekQuarterly

May

Aug

Nov

Feb

 

Fix concepts without description

FCT TODO #3
  • Query concepts with no description
  • Add description
  • Seek medical advisor and PI input when necessary
3 hours over 2 weeksYearlyJune

FCT-270

FCT-358 - Getting issue details... STATUS

Follow-up on AMRS tickets that affect FCTFCT TODO #8
  • Compile a list of JIRA tickets watched by FCT
  • Review list with the Developer Team (ideally during their weekly call)
1 hourMonthly  
AMRS form page clean-upFCT TODO #12
  • Query database for forms not being used to capture data
  • Retire forms which are no longer in implementation
  • Delete test forms which are not longer need for testing purpose
 Twice yearly

March

Sept

FCT-4
Review encounter types, patient identifier types, & person attribute types

FCT TODO #14

FCT TODO #15

FCT TODO #16

  • Perform count for types to see which are used most & least frequently
  • Inquire into whether least frequently used types should be retired
  • Retire types no longer in use
9-12 hours over a monthYearlyJuly 
Internal and end-user SOP reviewFCT TODO #19
  • Ideally, this is completed with the whole team present
8-10 hours over a weekYearlyDecember 
Monitor encounters and obsFCT TODO #24
  • Update list of program definitions
  • Create queries to generate reports per program
  • Program report should include summary counts by month on how many encounter forms are entered per each form
 Twice Yearly

April

October

 
Update Drug SetsFCT TODO #6
  • Compare members of the MedSet to coded answers of questions about the drug. For example, compare ARV 1085 (MedSet) to PREVIOUS ANTIRETROVIRAL DRUGS USED FOR TREATMENT 1087. Find these concepts by searching drug + current, drug + past, and drug + started. Update MedSet as needed.
  • Also review forms that include those drugs. Update MedSet as needed.
 Ongoing  
Review ToDos 
  • Review all ToDos in this table
    • Are the descriptions accurate and complete?
    • Does the Workload/Frequency/Schedule need updating?
    • Do any ToDos need to be added? Deleted? Documented in another way?
  • Was each ToDo completed?
    • How was it documented?
    • What was the quality of work?
    • Was in completed within the assigned month?
1 hour meeting w/FCTYearlyJanuary 

 

One-off Tasks

(This table is intended to track 2013-2014 TODOs that are still outstanding.  Future one-off tasks do not need to be documented in this table; instead, create a JIRA ticket immediately as one-off tasks arise.)

TaskPreviously TODODescriptionJIRA ticket

Reconcile form with MOH requirements:

AMPATH PMTCT Antenatal Care Encounter Form

FCT TODO #17 & #18 

Reconcile form with MOH requirements:

AMPATH PMTCT Postnatal Care Encounter Form

FCT TODO #17 & #18  

Reconcile form with MOH requirements:

AMPATH Pediatric Initial Encounter Form

FCT TODO #17 & #18 

 

Reconcile form with MOH requirements:

AMPATH Pediatric Return Encounter Form

FCT TODO #17 & #18  
 Develop REDCap Expertise FCT TODO #26  
Review AMPATH Form KeysFCT TODO #27

Forms left to review:

Ampath Mental Health Return Visit Form, v0.02 form_id = 320

COE Diabetes Initial Encounter Form, v0.03 form_id= 396

COE Diabetes Return Encounter Form, v0.03 form_id = 397

Express Care - High Risk Patient Form v1.6 form_id = 109

Express Care - Stable Patient Form v1.7 form_id = 231

AMRS TB Encounter Form v1.6.2 form_id = 369

FCT-10

 

Background (2013-2014 Table)

Below is a table the AMPATH Form and Concept is trying to get themselves ready for all the upcoming challenges and new features in the years 2013-2014. These items listed below are not in any priority order. 

 

AMPATH Form and Concept Team TODO 2013-2014

For FCT Members

Please remember to update the status and put any useful update info under note column for your TODO.

TODOStatusNote
FCT TODO #1: Additional Attributes on Concept MapCOMPLETE
  • Update in April 2013: No more action is needed to prepare FCT for this task, at this time, until FCT decides to move forward with using the additional concept mapping attributes available with 1.9+.
FCT TODO #2: AMPATH Forms Page MakeoverCOMPLETE
  • First phase involved moving all encounter form wiki pages to the Ampath Form Bank.
  • Second phase involves creation of parent and child pages under actively implemented AMRS forms. 
  • Third phase involves aligning all pages to the templates.
  • Patrick Teigutwa finished scanning all the hard copies of approval.  Plan to attach them to appropriate pages.
  • Lauren Stanisic clean-up was completed in October, 2012.
FCT TODO #3: AMRS Data Clean-upWIP
  • Lauren Stanisic is working with Jordan Kellerstrass to develop the merge concepts module
  • Lauren Stanisic, Boniface Wabuti, Petronillah Seureyare identifying, researching and documenting duplicate concepts, researching proposed concepts, advancing the Proposed Concept Module, addressing concepts with no description, and addressing duplicate form fields.

    2015 Update:
     
    • Resolving duplicate concepts: Merge Concept Module is being developed by ThoughtWorks. Estimated completion in 2015.
    • Problematic concepts that have minor errors, such as spelling error in name, synonym or description, are corrected as they are discovered.
    • Problematic concepts that have the wrong class or datatype:  FCT needs to develop a strategy to handle these problems
    • Concepts with no description:  Most of these have been corrected.  FCT has a strategy for search and resolving these yearly.
    • Duplicate form fields: JIRA ticket FCT-270 - Getting issue details... STATUS
FCT TODO #4: Create Concept Spreadsheets for Latest Versions of Forms under Actively Implemented AMRSCANCELLED

This item was folded in FCT TODO #2: AMPATH Forms Page Makeover.

FCT TODO #5: Create Different Templates for Paper Encounter FormsCOMPLETE
FCT TODO #6: Create or Update Concept SetsWIP
FCT TODO #7: Design Existing AMRS Forms using HTML FormEntry)WIP

Initial activity for this TODO item has completed.

2015 Update:

Developing forms in HTML will be the focus.  FCT is working on the AMPATH Adult Return Form v6.09.  After that form is complete, possible forms to work on next include Adult Initial, Peds Return, Peds Initial, PMTCT ANC, and PMTCT PNC.

FCT TODO #8: FCT BlockersWIP
  • More information on progress can sourced from the links to the JIRA tickets above.
  • Sara Armson will review these tickets to make sure none are outstanding
FCT TODO #9: Follow-up on JIRA Tickets for FCTCOMPLETE
  • 2015 Update: Strategy developed for monthly review AMRS tickets that affect FCT
FCT TODO #10: Form Testing Procedures for HTML and XFormsCOMPLETE
FCT TODO #11: HTML FormEntry New Features/Bug FixesWIP
  • Lauren Stanisic coordinated OpenMRS Form Entry Sprint that has been planed for July 2013 to address limitations to this module, including the feature requests/bug fixes identified by Ampath.
  • An OpenMRS Sprint was held during the summer of 2013, but  not much progress was made. Lauren Stanisic continues to push for progress on these requests. 
  • 2015 Update: Sara Armson will review tickets from 2013 to identify any outstanding tickets
FCT TODO #12: Manage AMRS Form Page Clean-up

WIP

  • Boniface Wabuti 20130808 - retired list of HIV clinical forms no longer in use .
  • Boniface Wabuti to retire list of TB form no longer in use in form development server
  • Boniface Wabuti to retire list of primary care forms no longer in use in form development server
  • Boniface Wabuti to retire list of test forms not in use in form development server
  • Susan Mastamet to do an update in March 2015
FCT TODO #13: OpenMRS KenyaCOMPLETE
  • Initial preparation is complete.
  • Work will resume on demand.
FCT TODO #14: Review of AMRS Encounter TypesCOMPLETE
FCT TODO #15: Review of Patient Identifier TypesCOMPLETE
FCT TODO #16: Review of Person Attribute TypesCOMPLETE
FCT TODO #17: Review Clinical Encounter Forms in View of MOH Requirements part 1

COMPLETE

 

 

 

 

  • Lauren Stanisic MOH 257 Blue Card was complete in December, 2012.
      • Minimum data elements document split into adult and pediatric hiv forms in process (2013 May)
  • Patrick Teigutwa New Intensified Case Findings/IPT for Tuberculosis for Adult and Pediatric have been completed 20130503.
  • Susan Mastamet Form for Reporting Suspected Adverse Drug Reactions is in progress.
  • Boniface Wabuti and Petronillah to do an audit on the created AMPATH plus forms before presenting to management. 
  • Patrick Teigutwa and Susan Mastamet(20130819 -20130831 while Patrick Teigutwa is on leave) for Post exposure prophylaxis record card
FCT TODO #18: Review of Clinical Encounter Forms in View of MOH Requirements, part 2WIP
FCT TODO #19: Review Internal and End User Form Development Process

COMPLETE

Openmrs 1.9 feature test

    1. FCT TODO #20a: Support for Visits
    2. FCT TODO #20b: Multiple Providers per Encounter
    3. Address hierarchy
    4. Concept mapping
COMPLETE
  • Awaiting round two which involves database upgrade . After the upgrade the following tasks will be performed :
      1. Testing normal form operations in test environment with 1.9
      2. Start to see if it is possible to apply the features applicable for forms in 1.9
      3. Document findings and file tickets
FCT TODO #21: XForms Module New Features/Bug FixesWIP
  • Patrick Teigutwa top tickets will be included in upcoming OpenMRS FormEntry Sprint.
  • Lauren Stanisic OpenMRS Form Entry Sprint has been planed for summer 2013 to address limitations to this module, including the feature requests/bug fixes identified by Ampath.
  • An OpenMRS sprint was held in the summer of 2013, and some good progress was made.  Lauren Stanisic continues to push on the remaining requests. 
  • 2015 Update: Anastaciah Omijah to review tickets listed in this todo and report on outstanding issues
FCT TODO #22: FCT Services COMPLETE

FCT TODO #23: FCT Strategic plan review

 

COMPLETE
  • Boniface Wabuti went through the previous plan and started preparing for the upcoming meeting together with other IT team leads.
  • Boniface Wabuti took the team through the strategic process and expectations in one of the Friday FCT call just before the retreat.
FCT TODO #24: Monitoring Encounters and ObsWIP
  • Creating Queries to Monitor Obs

FCT TODO #25: Applying extra validations and rules for the currently in use clinical return and initial forms, part 1

COMPLETE

Apply :

  1. Encounter Date Validations, and; 
  2. Current Medications/ Medication Plans validation.
FCT TODO #26: Developing REDCap ExpertiseCOMPLETE

 

WIP

 

FCT TODO #27:

a) Review the Main Ampath HIV Form Keys 


-----

b) Review other Ampath Form Keys

WIP

-----

FCT TODO #28: Applying extra validations and rules for the currently in use clinical return forms, part 2COMPLETE
FCT TODO #29: Review of the concept proposals and form key formats COMPLETE
FCT TODO #30: Transition concept dictionary management to EldoretWIP
FCT TODO #31: Review of Ampath Form Keys, part 2WIP
  •  
FCT TODO #32: Assessment of fields used in patient registrationWIP
  • No labels
Page: FCT TODO #1: Additional Attributes on Concept Map Page: FCT TODO #2: AMPATH Forms Page Makeover Page: FCT TODO #3: AMRS Data Clean-up Page: FCT TODO #4: Create Concept Spreadsheets for Latest Versions of Forms under Actively Implemented AMRS Page: FCT TODO #5: Create Different Templates for Paper Encounter Forms Page: FCT TODO #6: Create or Update Concept Sets Page: FCT TODO #7: Design Existing AMRS Forms with New Technologies (XForms and HTML FormEntry) Page: FCT TODO #8: FCT Blockers Page: FCT TODO #9: Follow-up on JIRA Tickets for FCT Page: FCT TODO #10: Form Testing Page: FCT TODO #11: HTML FormEntry New Features/Bug Fixes Page: FCT TODO #12: Manage AMRS Form Page Clean-up Page: FCT TODO #13: OpenMRS Kenya Page: FCT TODO #14: Review of AMRS Encounter Types Page: FCT TODO #15: Review of Patient Identifier Types Page: FCT TODO #16: Review of Person Attribute Types Page: FCT TODO #17: Review Clinical Encounter Forms in View of MOH Requirements Part 1 Page: FCT TODO #18:Review Clinical Encounter Forms in View of MOH Requirements Part 2 Page: FCT TODO #19: Review Internal and End User Form Development Process Page: FCT TODO #20a: Support for Visits Page: FCT TODO #20b: Multiple Providers per Encounter Page: FCT TODO #21: XForms Module New Features/Bug Fixes Page: FCT TODO #22: FCT Services Page: FCT TODO #23: 2011 FCT Informatics Strategic Plan Review Page: FCT TODO #24: Monitoring Encounters and Obs Page: FCT TODO #25: Applying extra validations and rules for the currently in use clinical return and initial forms part 1. Page: FCT TODO #26: Developing REDCap Expertise Page: FCT TODO #27: Review the Main Ampath HIV Form Keys Page: FCT TODO #28: Applying extra validations and rules for the currently in use clinical return forms, part 2 Page: FCT TODO #29: Review the concept proposal and form key formats Page: FCT TODO #30: Transition Concept Dictionary Management to Eldoret Page: FCT TODO #31: Review the Main Ampath HIV Form Keys, pt. 2 Page: FCT TODO #32: Assessment of fields used in patient registration Page: FCT TODO #33: Concepts mapped to their CIEL counterparts are mapped as “NARROWER-THAN”