Site Visit Log

CDSS Meeting Minutes 25th Oct 2011

 

Present: Lagat, Kipsang, Rotich, Ishmael, Florida, Mary, Robai, Ruth.

Absent: Eric (on leave)

Previous minutes:

  • Antivirus updated in all sites

Wiki:

  • All reports to be posted on Wiki by 1st of every month
  • Weekly reports to be posted on our DA folder

Reports:

  • Titus resumed back from his leave
  • Titus visited sites to follow up the printing progress in western region

Trips:

  • Rotich visited Kabarnet on Monday and planning to visit Plateau, Kesses and Moi University clinics next week respectively.
  • Florida to visit webuye and Mt. Elgon on Thursday for bi-weekly visits.
  • Lagat will plan to go to Busia to have a meeting with the Data Assistants. It will be a one day trip to and fro.

Minutes:

  • Still on rotational Mary is doing next week

Virus:

  • Lagat requested for use of Linux software so as to reduce Virus attack.
  • Win saw it as good idea but worried of training concerns by staff since few have used it.
  • Yaw recommended two sites (on Phases).
  • Dr Were recommended that we maintain our current protocol.
  • Antivirus to be updated every time we visit site and/or any time flash disk is sent to site.

Sites Progress:

Mary:

  • Mary reported that Rhoda’s phone is not working and Lagat promised to check after the meeting.
  • She also asked whether the remainder should appear if the patient has not been on INH. Kipsang replied that it should not appear.

Robai:

  • She reported that she is getting null reminders.
  • Also some patients, the last seen date on patients reminder is different compared to the last seen footnote date on the summary

 

Ruth:

  • Reported that there’s no patient reminder on the patient reminder option but on summary we have. This has been a problem reported earlier but is minimal nowadays.

Florida:

  • Most of the sites have greatly improved since the Co’s are responding to the reminders not only marking the summary sheet.

Rotich:

  • Reported that his sites have also improved.

Kipsang:

  • Suggested that they need to go back to western region to retrain the Co’s on the new reminders.
  • The training was scheduled on the 1st week of December to the Western region and the 2nd week on this other region assisted by the DA’s on ground.

Data cleaning:

  • All is fine
  • Ishmael forwarded the list of patients ID to Win.

 

Printers

  • Lagat waiting for Memory Cards for faulty printers.

Things to do:

 

  • Lagat and Mary to check on Rhoda’s phone.
  • Win to check on Ruth and Robai issues of reminders
  • Kipsang and Lagat to plan to visit the western sites for training

CDSS Meeting Minutes 25th Oct 2011

 

Present: Lagat, Kipsang, Rotich, Ishmael, Florida, Mary, Robai, Ruth.

Absent: Eric (on leave)

Previous minutes:

  • Antivirus updated in all sites

Wiki:

  • All reports to be posted on Wiki by 1st of every month
  • Weekly reports to be posted on our DA folder

Reports:

  • Titus resumed back from his leave
  • Titus visited sites to follow up the printing progress in western region

Trips:

  • Rotich visited Kabarnet on Monday and planning to visit Plateau, Kesses and Moi University clinics next week respectively.
  • Florida to visit webuye and Mt. Elgon on Thursday for bi-weekly visits.
  • Lagat will plan to go to Busia to have a meeting with the Data Assistants. It will be a one day trip to and fro.

Minutes:

  • Still on rotational Mary is doing next week

Virus:

  • Lagat requested for use of Linux software so as to reduce Virus attack.
  • Win saw it as good idea but worried of training concerns by staff since few have used it.
  • Yaw recommended two sites (on Phases).
  • Dr Were recommended that we maintain our current protocol.
  • Antivirus to be updated every time we visit site and/or any time flash disk is sent to site.

Sites Progress:

Mary:

  • Mary reported that Rhoda’s phone is not working and Lagat promised to check after the meeting.
  • She also asked whether the remainder should appear if the patient has not been on INH. Kipsang replied that it should not appear.

Robai:

  • She reported that she is getting null reminders.
  • Also some patients, the last seen date on patients reminder is different compared to the last seen footnote date on the summary

 

Ruth:

  • Reported that there’s no patient reminder on the patient reminder option but on summary we have. This has been a problem reported earlier but is minimal nowadays.

Florida:

  • Most of the sites have greatly improved since the Co’s are responding to the reminders not only marking the summary sheet.

Rotich:

  • Reported that his sites have also improved.

Kipsang:

  • Suggested that they need to go back to western region to retrain the Co’s on the new reminders.
  • The training was scheduled on the 1st week of December to the Western region and the 2nd week on this other region assisted by the DA’s on ground.

Data cleaning:

  • All is fine
  • Ishmael forwarded the list of patients ID to Win.

 

Printers

  • Lagat waiting for Memory Cards for faulty printers.

Things to do:

 

  • Lagat and Mary to check on Rhoda’s phone.
  • Win to check on Ruth and Robai issues of reminders
  • Kipsang and Lagat to plan to visit the western sites for training
Minutes 18th October 2011

Present:  lagat, Florida, Mary, Rotich, ismael, Ruth, Robai, kipsang.

Absent: Eric (on leave until end of this month).

Previous Minutes:

  • Lagat had updated reports on Wiki.
  • Lagat had created column on implementation status on the Wiki on sites to document when standalone was uploaded.
  • Antivirus updated every time DA visit site and/or any time flash disk is sent to site.

Wiki:

  • Win to create wiki account for Rotich
  • Any report to be posted on wiki.

Reports:

  • Reports for western region shows printing is very low
  • Questions were raised as to why printing is down.
  • Joshua is in Khuyangu dealing with the issue of printing rate in Western

Minutes:

  • Still on rotational Florida is doing next week

Trips:

  • Lagat created column for site visits.
  • Also column for when antivirus was updated was also done.

Virus:

  • Lagat requested for use of Linux software so as to reduce Virus attack.
  • Win saw it as good idea but worried of training concerns by staff since few have used it.
  • Yaw recommended two sites (on Phases).
  • Dr Were recommended that we maintain our current protocol.
  • Antivirus to be updated every time we visit site and/or any time flash disk is sent to site.

Remote sites:

  • Each D.A to check remote sites progress and present to Lagat to post it on Wiki.

Data Cleaning:

  • D.Q are experiencing several changes on drugs but not as many as expected.
  • When problems are encountered in data cleaning they are supposed to inform the group.
  • Ishmael to forward a list of drugs for correction to Win.
  • D.Q still getting Lab tests being put on SS and not in encounter forms. Lagat transition takes time and will follow up on the issue.
  • Lagat suggested that it is teamwork with lelei and Shillah and the DSS group.

Printers:

  • Printers’ issues was raised on whether CO can use printers for TB program for printing since they are in their offices.
  • Dr Were said printers should not be added since they are costly.
  • Using other program’s resources (printers) is not supported.

Last Week’s minutes:

  • Antivirus to be updated every time we visit site and/or any time flash disk is sent to site.
  • Training on western region to be done. Lagat and kipsang to follow up.
  • Lagat to discuss footnote on summary sheet with Ishmael and the group.
  • Lagat to confirm why printing is very low in western region.
  • Win to check on drugs changes.
  • Ishmael to forward patient list ids of drugs for correction to Win.
  • Lagat and Mary to to check on Dr Lagat’s phone since it had issues on refreshing.